The technical program is
organized in 90 minutes' sessions. With 4-5 papers in each session,
each paper is allocated about 15-20 minutes. Additional time is
used for introducing the speakers, exchange of speakers, and questions
from the audience. We recommend that your presentation takes about
15 minutes, leaving 2-5 minutes for speaker introduction and questions
from the audience.
Substitute presenters are strongly discouraged. If the paper
is presented by a substitute, he or she must be sufficiently familiar
with the material being presented to answer questions from the
audience. In addition, the substitute presenter must contact the
Session Chair in advance of the presenter's session.
All presentation rooms will be equipped with a PC, a microphone
(for large rooms), a lectern, and a pointing device. Presentation
files can be brought on a CD or USB memory and copied to the PC
during the break. Accepted file formats include MS Powerpoint
and PDF. If you need audio speakers or plan to use any other special
audio or visual equipment, please contact us (contel@contel.hr)
no later than Friday, June 10, 2005.
We discourage the use of individual laptops if it can be avoided.
If you must use your own laptop, please check that it works well
with the projector supplied before the session starts (preferably
during the break - someone will be there to assist you. ).
Preparing your slides
Presentation can be prepared in two forms:
1) as a MS Powerpoint or PDF (slides) file to be shown on a
PC with a projector (preferred)
2) as transparencies (viewgraphs) to be shown on overhead projector.
Here are some useful guidelines for preparing your presentation
(mainly taken from the IEEE Guidelines
for Preparing Effective Presentations):
- Your slide presentation should emphasize the most important
points and ideas of your oral presentation. Use the slides to
reinforce, clarify, illustrate or highlight individual points.
- Make sure that the slides give answers to basic questions:
WHAT you did, WHY you did it, and HOW.
- Keep it simple. It is easier for the audience if you use
three simple visuals than a single complex one.
- Focus on one idea at a time. To include three or four ideas
in a single slide usually detracts from your presentation and
is apt to confuse your audience.
- Keep statements simple and to the point, using key words
and phrases. Do not repeat the text of your presentation word-for-word
on the visual.
- Remember that people retain information best through a picture
or a chart than words.
- Consider audience size. Slides must be prepared properly
so that they are clear to even those at the back of a large
room.
- Fonts should be clear and easy to read. Use Helvetica
or similar sans
serif fonts. Decorative fonts are not recommended. Use
only one typeface per visual. Add variety by using different
sizes and bolding title lines.
- Use contrasting colors for lettering and background (for example,
blue or black letters on white background, or colored letters
on dark background (yellow or white on dark blue background).
- Use colorful background, colored text, animations, and other
decorative elements with good measure.
- Proofread very carefully. Try to have someone else proof in
addition to yourself. It is hard to overlook errors when they
are magnified in front of an audience.
- Test your presentation ahead of time. Make sure it is easy
to read from an appropriate distance, and that everything is
in the proper order.
- Rehearse your talk to make sure it takes no more than 15 minutes.
Recommendations for presenters
Presenters are kindly requested to introduce themselves to the
Session Chair before the session. Also, please provide a brief
professional biographical sketch (no more than 200 words) for
the purpose of introducing the speaker before the talk.
We recommend that your paper presentation takes about 15 minutes,
leaving 2-5 minutes for speaker introduction and questions from
the audience.
Authors are also encouraged to bring along their business cards
and several copies of their presentation for distribution to the
interested attendees.
First time presenters...
If this is your fist conference... congratulations!
It's great to have you here. You already made a research result
worth reporting, wrote and properly formatted your paper, passed
the reviews, revised the paper and submitted the final version...
a job well done. Now comes the oral presentation. There are a
few things you need to know about it. The key to a good presentation
is to be well prepared and practice, practice, practice. It is
perfectly normal to be nervous; even experienced speakers sometimes
are. (Did I mention practice? :-)) Be confident, take a deep breath
and speak clearly and distinctly. Finally, do not worry about
your English - have a look at the program and you will see how
international the crowd is. Just remember that you have something
interesting to share with your colleagues in the audience. Good
luck!